Apprentice Accounts Administrator, City Sprint

Positions: x1

Weekly wage:
£200.00 plus £50 attendance bonus

Working week: 
Monday – Friday, 9.00am – 5.00pm (40 hours)

Apprenticeship duration: 
12 months 

Apprenticeship level: 
Intermediate Level Apprenticeship

Location:
London, SE1 5SR

Overall Purpose of Role

  • To provide support within the Purchase Ledger and Sales Ledger sections of the Finance & Administration department.
  • Follow agreed procedures to help maintain a proactive cost control process, process client remittances and assist in the collation and despatch of customer invoices.
  • Work with colleagues in other departments to ensure quality of service to all customers and suppliers.
  • Meet all KPI targets

 

Main Responsibilities:

  • Follow the agreed cost capture process to ensure all applicable costs are received and entered into the in house IT system (Metacs, NetCourier).
  • Follow the agreed procedures for batching, coding and entering supplier invoices into the in-house Finance system.
  • Identify additional supplier charges and advise Sales Ledger accordingly.
  • Ensure all suppliers provide a monthly statement and reconcile this to the entries within our systems.
  • Follow the filing procedures to ensure all records are clearly identifiable and filed neatly in order.
  • Respond to all internal/external queries/information requests professionally, promptly and accurately.
  • Ensure all clients invoices are accurately separated and despatched within the agreed department target deadlines, via the delivery method agreed for each customer (e-mail, courier, post).
  • Follow agreed procedures to raise manual invoices and credit notes to customers.
  • Process client remittances accurately on a daily basis in line with agreed procedures, and ensure to follow escalation process where required to resolve discrepancies.
  • Process incoming post and distribute accordingly.
  • Provide support and absence cover for other sections of the Finance & Administration Department as and when requested.


Desired skills: 

  • Good academic background, minimum 5 GCSE grades A-C or equivalent.
  • Good communication skills
  • Good time management skills


Personal Specifications:

  • Positive outlook
  • Highly numerate
  • Ability to articulate both verbally and in written form
  • Ability to self-motivate
  • Have a problem solving attitude and relish the challenge that obstacles may present
  •  Have consistent drive and energy
  • Strong work ethic
  • Flexibility
  • Presents a well prepared and professional image at all times


Qualification Structure:
Successful candidate will be provided with the opportunity to complete a fully certified Apprenticeship in Business Administration, which will cover the following frame work:

  •  Level 2 in Business Administration
  • Knowledge component
  • Employment rights and responsibilities (ERR)
  • Personal Learning and Thinking Skills (PLTS)

 This Apprenticeship is funded for the duration of: 12 months

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